| Terms |
|
| 50059: The HUD
Tenant Re-certification form from the pre-change 27 Appendix 1. Except for
a BMIR re-certification, the 50059 is accompanied by a worksheet. HUD has
now done away with the official form, but the same information is required
in the 50059 data requirements in the Change 27 Appdx. 11. |
Interim Re-certification: A re-certification completed between regular re-certification dates as
the result of changes in the tenant’s circumstances. |
| Initial Certification (IC):
The action code for an Initial certification. |
| 52670 & 52670A: The forms
used for requesting assistance from HUD. These contain the HAP Request,
Voucher, and Schedule of Special Claims (Appendix 28, 29, 30). |
Interim Certification (IR):
The action code for an Interim re-certification. |
| 93104: The form used
for reporting Excess Income to HUD for Section 236 projects (Appendix 33).
Note that form 93104A is now obsolete. |
Lease
: The legal agreement between the resident and the owner which spells out
the terms and conditions of the rental of the unit. HUD provides a model
lease which must be signed by all assisted tenants. |
| ACC: Annual Contribution Contract. |
Live-in Attendant
: An individual who is employed to care for elderly, handicapped, or other
tenants who are mentally or physically ill or incapacitated and need special
assistance. A live-in attendant is not a party to the lease and his/her
income is not considered in computing annual income, allowances, and
assistance payments. |
| Actual Income from
Assets
: The interest produced by the household’s savings and checking accounts,
dividends earned by stocks and bonds, rents and royalties received from real
property, and income derived from other capital investments. |
| Adjusted Income: The income of a household after allowable deductions have been
subtracted. |
LOCCS:
LOCCS stands for Line of Credit Control System. This system
interfaces with TRACS; after files are set to TRACS and approved, they are
sent on to LOCCS. LOCCS then reviews and approved electronic vouchers for
payment and distributes electronic payments. |
| Affirmative Fair Housing Marketing Plan: The HUD-approved plan in which the owner outlines marketing strategies
to attract an ethnic, racial, and income mix for the property |
Lower Income
: An income limit, established at 80% of the median income for an area,
used to determine financial eligibility for some programs. |
| Alien Any person not a citizen of the United States. An alien may be either
eligible or ineligible to receive assistance. |
Lump Sum Income: Income which is received in a lump sum as a result of
delays in processing periodic benefits. |
| Allowance for Dependents
: A $480 deduction for each family member who is not the head or the
spouse, and who is under 18 years of age (17 years or less), a full-time
student aged 18 years or older, or handicapped or disabled. |
M-ID: This is the ID assigned
users to access the various Secure Systems applications described in this document |
| Allowance for
Handicapped Assistance: Amount of Handicapped Assistance expenses for care attendants or
auxiliary apparatus which exceeds 3% of Annual Income. Care must be
necessary to enable an adult family member to work, look for work, or go to
school. The allowance cannot exceed the amount earned. |
Market Rent
: The rent HUD authorizes owners to collect from households ineligible for
assistance. |
| Monthly Activity Transmission (MAT):
Is the process in which the tenant and voucher under go before the records can enter the TRACS database. |
| Allowance for Medical
Expenses: The amount of total medical expenses which exceeds 3% of annual income.
This allowance is for elderly households only. |
MAT10:
A record in a TRACS file for a full certification (i.e., an annual, interim,
move-in, or initial 50059). |
| Annual Income
: The total income received by a household from all sources including
income from assets. |
MAT30:
A HAP Request record in a TRACS file. |
| Annual Recertification (AR):
The action code used when a tenant recertifies annually. |
MAT31:
A record in a TRACS file that deletes a HAP Request that was previously
sent. |
| As-Paid Locality
: A state, county, or city whose public assistance program specifies an
amount for shelter and utilities the family will receive and adjusts the
amount based upon the family’s actual payment for shelter and utilities. |
MAT40:
A move-out record in a TRACS file. |
| MAT65:
A termination record in a TRACS file. |
| MAT70:
A XFER or GRC record in a TRACS file. |
| Assets Disposed of for
Less than Fair Market Value: The cash value of net family assets disposed of for less than
fair market value during the two year period before a certification or
re-certification. (If the selling price was within $1000 of the fair market
value, the asset is not considered here.) This is calculated based on the
difference between the Fair Market Value and the amount the family
received. (This does not apply to BMIR tenants.) |
Material Non-Compliance
: (1) One or more substantial violations of the lease, including
nonpayment of rent, or (2) repeated minor violations of the lease which
disrupt the livability of the building, affect the health or safety of any
person, abridge the right of any tenant to the quiet enjoyment of the leased
premises and related facilities, interfere with the management of the
building, or have an adverse financial effect on the building. |
| Assets
: Those items of value owned by a household which are considered when
determining the household’s eligibility for assistance. |
Medical Expenses
: The anticipated, recurring, out-of-pocket expenses for medical and
related care which elderly households are allowed toward the medical
allowance. |
| Assistance Payment: The amount HUD pays an owner each month for a unit occupied under RAP,
Rent Supplement, or Section 8 programs. This amount is equal to the gross
rent minus the total tenant payment. |
Move-In Certification (MI):
The action code for a Move-In certification when an applicant moves into the property. |
| Model Lease: The lease format provided by HUD for all assisted
tenants. 202/8 properties have separate rules. |
| Assisted Rent: Any rent less than the market rent. |
Net Family Assets: The cash value of the household’s savings, checking, IRA and Keogh
accounts, money market funds, certificates of deposit, principal value of
trusts available to the household, personal property held as an investment,
equity in real property or their capital investments, and cash held in safe
deposit boxes or at home. For all programs except BMIR, any asset disposed
of for less that Fair Market Value within the prior two years is also
counted. |
| Assisted Tenant: A tenant who pays less than the market rent. |
| BMIR : Below Market Interest Rate;
a program created in 1961 and phased out in 1968 when it was replaced with Section 236. |
| CAOM (Contract
Administration Oversight Monitor): CAOM's are HUD personnel
that are responsible for working
with the contract administrators on a day-to-day basis. Besides performing asset management duties,
CAOM's monitor the contract administrators to ensure they are in compliance with the
Section 8 Request For Proposal, as well as addressing funding payment
issues. A list of the CAOM's for each HUD field office is provided in the
"Industry Links" section of this guide. |
O/A: owner/agent. |
| Performance Based
Contract Administrators (PBCA's): are contract
administrators recently awarded Section
8 contracts by HUD, based on the Section 8 Contract RFP. |
| Post-1981 Universe
: For Section 8, those programs whose HAP contract was signed on or after
10/1/81. |
| Child Care Expenses:The expenses a family incurs for the care of children age 12 or under
that meet HUD’s requirement for special allowances. |
Pre-1981 Universe: For Section 8, those programs whose HAP contract was signed before
10/1/81. |
| Claim Number: The number that is used to file a social security claim.
This is not necessarily the same as the person’s social security number. |
Pre-RFP CAs (Pre-RFP
Contract Administrators): Pre-RFP CA's are contract
administrators who administer Section 8
Annual Contribution contracts for HUD that were not part of the Section 8 Contract RFP process. |
| Contract Administrator (CA): The Contract Administrator signs the Section 8 Contract and the HAP
Request and administers the subsidy contract for the project. |
Preference: The priority given to some applicants as required by their
circumstances. Some preferences are established by HUD and others may be
established by the owner within the limits of HUD guidelines. |
| Contract Rent: The total rent HUD authorizes an owner to collect from all sources for a
unit occupied by a family receiving assistance. |
Project: Buildings which are located on adjacent sites and managed as one
project, even if they have separate mortgages and/or project numbers. |
| Correction Certification
: The recalculation of a past certification that has
already been reported to HUD on a HAP. If it hasn't’t already been reported
to HUD, then it is not a correction. |
RAP: Rental Assistance Program; one of the tenant subsidy programs
offered by HUD. |
| Dependent
: Any household member who is younger than 18, OR handicapped or disabled,
OR a full-time student. The head of the household, his/her spouse, adult
co-tenants (i.e., co-heads), foster children, foster adults, and live-in
attendants are never counted as dependents. |
Real Estate
Assessment Center (REAC): was
established in 1997 to “centralize the assessment of all HUD
housing into a single, state-of-the-art organization.” REAC is responsible
for the implementation and
management of the various browser-based applications available to O/A's and CA's. |
| DIDC Rate: (Depository Institution Deregulatory Committee Rate) The passbook interest rate used to
compute imputed income from assets |
Real Estate
Management System (REMS): is a
browser-based system designed by and for the HUD program managers
to facilitate the management of properties in their portfolios. It has recently been modified
to enable PBCA's the ability to perform contract administration functions as defined in the Section 8
Contract RFP. |
| Disabled Person: A
person who has a disability as defined in Section 223 of the Social Security
Act or who is developmentally disabled as defined in 42 USC # 6001(7). |
Re-certification Notices: The notices which an owner must provide to an assisted tenant to notify
him/her of the need to re-certify. |
| Discrimination: The unlawful consideration of race, color, creed, religion, sex,
national origin, age, or handicapped condition in the selection or provision
of services to applicants and residents. |
Re-certification: The process of annually re-determining, verifying, and certifying an
assisted tenant’s eligibility to continue receiving assistance. |
| Displaced Person : A person who is displaced by government action, OR who lives in a
residence that is uninhabitable due to a disaster declared or formally
recognized by the Federal Government. |
Rent Supplement
: One of the tenant subsidy programs offered by HUD. |
| Elderly Household
Deduction: A $400 allowance for each elderly household. Only one deduction per
eligible household is allowed. |
RFP (Request For
Proposal): When CA's bid on the Section 8 contracts being turned over to them by HUD,
they were required to submit an RFP. |
| Elderly Household: A household whose head, co-head, or spouse is elderly, handicapped, or
disabled. It may be two or more such persons who are not related or one or
more such persons living with someone essential to their care or well-being. |
Screening Criteria: The criteria used by an owner to determine if an applicant can or cannot
be admitted to the property as a tenant. |
| Elderly Person: A person who is at least 62 years old. |
Section 202: One of the interest reduction subsidy programs offered by HUD. 202
projects are designated to serve only the elderly and/or the handicapped or
developmentally disabled. |
| Eligibility Exceptions
: The conditions under which HUD may approve exceptions to the established
eligibility requirements for assistance. |
Section 236: One of the
interest reduction subsidy programs offered by HUD. |
| Eligibility Universe: For Section 8 programs, a time period based on the effective date of the
HAP contract which is used to determine which regulations apply. See
Pre-1981 Universe and Post-1981 Universe. |
Section 504: The law which prohibits discrimination against persons with handicaps
and provides for equal housing opportunities to persons with handicaps. |
| Eviction: The legal process through which a tenant is ordered to leave the unit in
which he/she has been living. |
Section 8: One of the tenant subsidy programs offered by HUD. |
| Existing Tenant
: A tenant currently living in the project. This is not the same as a
tenant just moving into the project. |
Section 8 Contract
Administration Implementation Team (SCAIT): mandates and oversees the
requirements CA's have with administering Section 8 contracts. Secure Systems
(formerly known as Secure Connection): Secure Systems is
another term for WASS. |
| Facsimile: A HUD-approved version of its forms which your printer can print out. |
Security Deposit: The amount collected from the resident at the time of move-in and which
is held against future damages or nonpayment of rent. |
| Family: Not defined by HUD. Owners must define in their Tenant Selection Plan. A commonly used definition is “Two or
more persons sharing residency whose income and resources are available to
meet the family’s needs and who give evidence of a stable relationship which
has existed over a period of time.” |
Single Person: A person who intends to live alone. |
| Fraud: An intentional misstating or withholding of information. |
Special Claims: The amount HUD pays for Section 8 units to reimburse owners for unpaid
rent, charges, and tenant damages or to cover regular vacancy payments and
debt service vacancy payments. |
| Full Time Student: A student carrying a full-time load as defined by the institution being
attended. |
TANF: Temporary Assistance for Needy Families. The new term for most of
what we know of as
; this was previously
called AFDC (Aid to Families with Dependent Children) or TANF ()—the new
term for AFDC benefits |
| General Assistance: A general name for state/locally funded programs that attempt to fill some
of the gaps left by the federal welfare program (TANF); these are less
common, generally more temporary forms of assistance to meet some special
need until the person can get some other form of help. |
Tenant Assistance
Payment: The monthly amount HUD pays toward the tenant’s rent and utility cost. |
| Gross Rent (GR): The sum of the contract or basic rent and the utility allowance for a
unit |
Tenant Damages: Physical damage to the tenant’s unit caused by negligence or willful
abuse on the part of the tenant or the tenant’s guests. |
| Handicapped Allowance: The amount for the purchase of apparatus or care for the handicapped
person as defined by HUD. |
Tenant Rent: The amount the tenant must pay directly to the owner. |
| Handicapped Expenses: Those expenses for the purchase of apparatus or care
of a handicapped person which permit a household member to be employed. |
Tenant Selection Plan: A written plan which defines the procedures used to select/reject
applicants. |
| Handicapped Person: A person with a physical or mental impairment of long or indefinite
duration that substantially impedes his/her ability to live independently. |
Termination Notice: The written notice an owner must provide a tenant if
he/she (the owner) plans to terminate the lease agreement. |
| HAP Request:
The Housing Assistance Payments Request; HUD forms 52670 and 52670A,
Part I. These are also sometimes referred to as a Voucher or TAPS (Tenant
Assistance Payments Schedule). |
Termination of
Assistance: The stoppage of assistance to a tenant due to the
ability to pay the gross rent or due to a failure to comply with the
applicable regulations for recertification. |
| HCDA
: The 1981 Housing and Community Development Amendments. |
Total Tenant Payment The amount a tenant must pay toward the gross rent as determined by the
appropriate rent formula and computation. |
| House Rules
: The rules
established by the owner for the safety, care, and comfort of the residents. |
TRACS:
TRACS stands for Tenant Rental Assistance Certification System. It involves submitting 50059
and HAP information to HUD electronically. |
| HUD: The Office of Housing and Urban Development which is responsible for the
administration of federal housing programs. With central offices in
Washington, D.C., it operates through regional and field offices located
throughout the country. |
Traditional Contract Administrators (TCA): Traditional CA's are those CA’s who administer the ACC’s prior to the Section
8 RFP. They are not performance based. |
| HURRA : The 1983 Housing and Urban Rural Recovery Act. |
UT:
The action code for a Unit Transfer recertification. |
| Integrated Multifamily Access Exchange (iMAX): Is the new TRACSMail replacement. It is a web-based
communication system that provides Contract Administrators (CA's) and Owner/Agents (O/A's) who
have subsidy contracts with HUD to transmit to HUD and to other O/A's and
CA's registered with iMAX, tenant data
and voucher data files. |
Utility Allowance: HUD’s estimate of the average monthly utility costs
for those utilities paid directly by the tenant. |
| Imputed Income from
Assets : The estimated earning potential of assets held by a tenant using the
potential earning rate established by HUD. |
Utility Reimbursement: The amount the owner pays (reimbursed by HUD) to a tenant to help the
household pay its utility bills. |
| Income Limit: The limit on income for eligibility for assistance established by HUD
for each program. Income limits are based on the Metropolitan Statistical
Area (MSA) or county and are updated annually. |
Verification: The collection of information to corroborate the accuracy of the
information provided by applicants and tenants. |
| Income: The amount of money anticipated to be received by a household during the
course of the year. |
Very Low Income: An income limit, established at 50% of the median
income for an area, used to determine eligibility for most Section 8
tenants. |
| Ineligible Applicant
: An applicant who is ineligible to receive assistance. |
Voucher:
The HAP Request. Sometimes used to refer specifically to the itemized
tenant listing portion of the HAP (i.e., the 52670A, part 1). |
| Initial Certification
: The certification after move-in done when a tenant goes from having no
subsidy to subsidy (i.e., the tenant was at market rent) or from one subsidy
to another (e.g., the tenant goes from Sect. 236 to Section 8). |
Waiting List
: The list of eligible applicants who have applied to live in a property. |
| Inspection Report: The report of the initial inspection of the unit by the owner and tenant
which is attached to and becomes part of the lease agreement. |
Web Application
Subsystem (WASS): is a browser-based system that allows O/A's and CA's access (with an assigned
M-ID) to REAC’s various applications such as RASS and TASS. |
| Interest Reduction
Subsidies: The monthly payments or discounts made by HUD to reduce debt service
payments in 236 and BMIR properties. |
Welfare Rent: The maximum amount (based on family size) a public
assistance agency can pay for shelter and utilities for a family. Welfare
Rent is used only for welfare recipients in As-Paid Localities. |
